Google Workspace vs. Microsoft 365 vs. Zoho Workspace: Which One is Best for Small Business?

1, The 3 collaboration and productivity application suites
comparison chart

In today's era when data has become the new golden, every company is striving to keep its work organized and maintain the company's productivity. Therefore, whether it is a start-up or an enterprise, every enterprise needs an economy, the best productivity and collaboration tools.

When it comes to productivity tools, there are three office suites on the market: Google Workspace (previously known as G Suite), Microsoft 365 and Zoho Workplace.

All of these are very efficient and productive in their own way. Many companies are confused about which productivity suite to choose between Google Workspace, Microsoft 365 and Zoho. Refer to the following comparison to find out!

2, Pricing

Although Google, Microsoft, and Zoho all provide free cloud services, these free versions cannot fully meet business needs. Therefore, you need to invest in their monthly and annual subscriptions to get the best service.

2.1, Google Workspace

Google Workspace currently offers three plans.

1. Business Starter: $6 USD / user / month.

2. Business Standard $12 USD / user / month.

3. Business Plus $18 USD / user / month.

There is also an Enterprise plan which is a custom plan and Google will charge you based on services you acquire. Google Workspace only allows monthly billing. You can also get a 14-day free trial, but for that credit card is necessary.

2.2, Microsoft 365

Microsoft 365 offers Home Solutions as well as Business Solutions. In-Home Solutions there are two plans Personal and Family.

1. Microsoft 365 Personal: $6.99/month

2. Microsoft 365 Family: $9.99/month

And in Business Solutions there are three plans Basic, Business Standard, and Business Premium.

1. Microsoft 365 Business Basic: $5.00 user/month

2. Microsoft 365 Business Standard: $12.50 user/month

3. Microsoft 365 Business Premium: $20.00 user/month

Microsoft 365 also offers annual subscriptions with some discounts. And you can also get a 30-day free trial, but a credit card is required to avail that trial.

2.3, Zoho Workplace

Zoho Workplace comes up with two plans Standard and Professional.

1. Standard : $4/User /Month billed annually

2. Professional $7/User /Month billed annually

Zoho also provides us with the opportunity to make payments every year. For the annual plan, the price will be deducted. You will also have the opportunity to test Zoho Workplace through a 15-day free trial period, and you can try it without a credit card.

2.4

Google Workspace and Microsoft 365 service plans start at $6 per user, per month. The plans are comparable, although Google Workspace offers an overall better value with unlimited storage options in its $12 per user, per month top-tier Business plan. Microsoft 365 caps storage at 1TB on all plans. Both solutions bill customers monthly; however, Microsoft 365 offers a small discount to customers who pay annually.

3, Storage

Every business wants to have freedom of storage in their cloud so that they could store their important documents without really thinking about the storage limit. So let's compare Microsoft 365, Google Workspace and Zoho Workspace to find out who has won this storage war.

3.1, Microsoft 365

Microsoft 365 provides 1TB of cloud storage for each user in each plan of its home solution or business solution.

3.2, Google Workspace

As mentioned earlier, Google Workspace provides three plans. Each user of the basic plan has 30GB of cloud storage, while each user of the business plan provides 2TB of cloud storage, while the business plan provides 5TB of cloud storage per user. In the enterprise plan, there are no restrictions and you can purchase the required amount of storage.

3.3, Zoho Workplace

Zoho Workplace offers two plans, standard plan and professional plan. The standard plan provides 5GB of cloud storage for each user, while the professional plan provides 100GB of cloud storage for each user.

4, Features

4.1, Microsoft 365

Because of Microsoft's reliability and reputation, it has dominated the market for the past few years. Microsoft 365, formerly known as Office 365, provides a variety of productivity software. Some applications provided by Microsoft 365 are very popular, such as Word, PowerPoint, Excel, OneDrive, etc. Microsoft Teams is a video conferencing application whose number of users increased from 32 million on March 12 to 75 million on April 30. 2020. Due to the impact of the coronavirus (COVID-19) outbreak and the growing practice of social distancing and working from home. Microsoft 365 also provides safe and shared calendar services. And most Microsoft 365 applications are deployed locally, which is a huge benefit for those who do not want to use online tools.

4.2, Google Workspace

Google Workspace provides a complete package that companies need to increase productivity. Their features include Google Docs, Google Sheets, Google Slides, etc. These features will help you keep your work organized. The biggest advantage of G Suite is that multiple people can work on Google Docs at the same time. Google Workspace's recently released application Google Meet is the leading Google release application in May, with more than 21.48 million downloads on Android devices. G Suite also has a shared calendar to organize and schedule meetings.

4.3, Zoho Workplace

Zoho has not kept pace with Google Workspace and Microsoft 365, and its functions are not as perfect as Google Workspace and Microsoft 365, but it makes up for this deficiency in terms of price. Zoho WorkDrive applications include Zoho Writer, Zoho Sheet, Zoho Show. Zoho also provides video conferencing and shared calendars in its workplace.

5，Which is the best?

These three productivity solutions Google Workspace and Microsoft 365 and Zoho Workplace are very suitable for small and medium enterprises. Which height you choose depends on your requirements.

After studying the comparison between Google Workspace and Microsoft 365 and Zoho, you may have observed that Zoho is not suitable for large enterprises or large enterprises. Zoho is usually used by startups or small businesses, their main motivation for using Zoho is its cost-effectiveness, and most of them don't care about its limited features.

Although large enterprises use Google Workspace and Microsoft 365, their pricing plans are basically similar and there is not much difference. Google Workspace has advantages over Microsoft 365 in terms of storage and features, because compared to Microsoft 365, G Suite provides better features to work online.

And in the business plan, more than 5 users are allowed unlimited storage. For example, if you are a team of 10 to 50 people, then considering budget and features, Google Workspace and Zoho Workplace may be more suitable.

Likewise, if your team requires advanced collaboration and you deal with critical data, a more comprehensive and feature-rich solution like Microsoft 365 will work better. Therefore, if you are a small business looking for a cost-effective productivity suite, you can choose Zoho Workplace, but if you are an established business and want to increase productivity in your work environment, you can choose Google Workspace.

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