Gmail vs. Outlook vs. Yahoo vs. Tutanotal vs. ProtonMail: Detailed Comparison & Verdict 2024
In today’s technological world, email is still the most common way of communication, whether it is for business or personal use. If you’re trying to decide on a good email service with just the right features, you’ll find there are lots of options to choose from, like Tutanota, Protonmail, Gmail, Outlook, Yahoo, etc. So what's the difference between them? Which one is more secure and better to use? Which one is deserved to register? In this article, I will make a detailed comparison between Tutanota, Protonmail, Gmail, Outlook, and Yahoo from security, privacy, and features to help you pick the right email service provider for your needs.
Price: Free (with ads)
Platforms: Android, iOS, Web
First released back in 2004, Google's Gmail has become the market leader in free email services with more than a billion users across the globe. It offers more features than nearly every other service out there. Best of all, Gmail integrates with a countless number of integrations with third-party apps and mobile applications.
Gmail's stripped-back web interface is a highlight. Most of the screen is devoted to your inbox, with a minimum of the toolbar and other clutter. Messages are neatly organized via conversations for easier viewing, and you can read and reply to emails with ease, even as a first-time user. Dynamic mail makes Gmail more interactive, with the ability to take action directly from within the email, like filling out a questionnaire or responding to a Google Docs comment. Messages can be automatically filtered into tabbed categories like Primary, Social, and Promotions, helping you to focus on the content you need. Leading-edge spam blocking keeps your inbox free of junk, you can manage other accounts from the same interface (Outlook, Yahoo, any other IMAP or POP email), and there's 15GB storage for your inbox, Drive, and photos.
Google makes a paid business-oriented version of Gmail available in the shape of its Google Workspace product. The most basic plan (Business Starter) costs $6 per user, per month and comes with 30GB of cloud storage for each user (double the capacity of the free version). You also get a custom business email address and the ability to host video meetings for up to 100 people. On the other hand, the most advanced package (Business Plus) comes with 5TB cloud storage and the video meetings can host up to 250 people. Moreover, video meetings can be recorded and saved to Google Drive (a feature that’s also included with the Business Standard plan). However, at $18 per user, per month, Business Plus isn’t cheap, so prospective buyers will be glad that there's a 14-day free trial.
| PROS | CONS |
| With the stripped-back web interface | At times it gets slow in loading |
| Accessible from any device | The paid plan isn't as cheap as some |
| Undo Send for emails | |
| Powerful search | |
Provides security with two-step verification | |
| Can use it in offline mode as well | |
Integrates with a countless number of integrations with third-party apps and mobile applications | |
| Great collaboration tools for teams |
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Price: Free to use (with ads). But Outlook Premium has two plans. One is Office 365 Home with Outlook Premium, which is available for $99.99 per year. Another one is Office 365 Personal with Outlook Premium, which is available at $69.99 per year.
Platforms: Android, iOS, Mac (for paid subscribers), Windows, Web
Outlook (formly Hotmail) is the Microsoft free email service and reinvented Hotmail service. Microsoft acquired the excellent mobile email app Accompli in 2014, extensively reworking and rebranding it into the mobile version of Microsoft Outlook. The resulting Outlook mobile app remains a mobile productivity powerhouse, bringing your email, attachments, contacts, and calendars into easy reach.
Outlook includes all the features you’d expect in a modern email program, including a built-in calendar, spam/malware filtering, and enough storage for most people’s needs. Its built-in analytic engine automatically surfaces important emails (across multiple accounts) based on your communications. Quick swipe controls allow you to easily triage your email. It's a great mobile email app and works with Exchange, Office 365, Outlook.com, Gmail, Yahoo Mail, and iCloud email accounts. Outlook also features deep integration with Word, Excel, PowerPoint, and OneNote. You even get 5 GB of OneDrive storage free just for signing up.
Upgrading to Office 365 gets you an ad-free inbox, 50GB mail storage, and a vast 1TB of OneDrive storage. Extras include offline working, professional message formatting tools, phone or chat-based support, file recovery from malicious attacks like ransomware, and more. Oh, and the latest versions of Word, Excel, and PowerPoint. All this can be yours for the equivalent of $6.99 a month on the single-user Office 365 Personal plan or you can pay $69.99 for a year.
| PROS | CONS |
Offline access (via the Outlook Web App) | Some feature are only for paid users |
Powerful events and calendar-related abilities | Sometimes it takes time to loading |
| A raft of app-based integrations | |
Provides aliases that add anonymity to your email | |
| Excellent email organization | |
| Great search feature | |
Automatic email filtering (Outlook organizes emails it deems important to go to the "Focused Inbox") | |
Spam mail filter provides security against phishing and bugs |
Price: Free (with ads). Business Mail plan stating from $3.19/month, Yahoo Mail Pro is available at $3.49 per month.
Platforms: Android, iOS, Web
Yahoo! Mail is the free email account offered by Yahoo which is one of the free alternatives to Gmail. The well-designed interface resembles Gmail, with a large view of your inbox, one-click filters for common messages and content (Photos, Documents, Travel), and easy browsing of all the emails in a conversation. But you can also organize mails into custom folders, and the layout can be tweaked to display a message preview in a couple of clicks.
In addition, Yahoo! Mail makes it easy to find every photo, video, and document you've ever attached or received via email in their tabs on your inbox's sidebar. This makes the platform especially appealing to those who share documents regularly or simply want an album made of every photo they've ever had shared. Other Valuable extras include disposable email addresses to protect your privacy, and a mammoth 1TB of mailbox storage means you can keep just about everything you receive, for a very long time.
As with other providers, Yahoo offers a Business Mail plan with more features. Prices start from $3.19 per mailbox per month, billed annually, and they drop as you add mailboxes – $1.59 for 5, $1.19 for 10, and for 20+ you'll need to contact them. The highlight of the Business Mail plan is an option to use the service with a custom domain (yourname@yourdomain.com), although there are other advantages, too. For example, you can import contacts from Facebook, Gmail, Outlook, and more. You can view all your mailboxes on the same screen, and there are all the usual business-friendly productivity tools (multiple calendars, document handling, analytics, and more). In addition, another pricing plan called Yahoo Mail Pro is available at $3.49 per month. This gives you an ad-free inbox, priority customer support, and additional features. There's even a free domain name included, and not just the initial registration: Yahoo will also renew it for as long as your subscription is active.
| PROS | CONS |
| Good spam blocking capabilities | The annoying ads on the right side of the inbox |
| An impressive 1 TB of free storage | Doesn't support the attachment of online files |
| Customizable folders and layout | |
| Schedule send (where users can schedule when an email is sent out) | |
Useful extras like disposable email addresses | |
Finding images, videos, and documents that are sent or received as an attachment is easier | |
| Easy ability to connect external apps, like Google Drive and Dropbox | |
| Allows you to search for key information from your inbox |
Price: There are three private plans available, ranging from a free plan to a Teams plan costing €4 ($4.72) per user per month on an annual basis.
Platforms: Android iOS, Linux, Windows, macOS Browser.
Tutanota is a secure email service based in Germany that is more than spectacular when it comes to privacy and security options. End-to-end encryption, zero-knowledge email service, and additional security layers ensure information privacy. It's different from the likes of Gmail in that even though Google encrypts the stored messages on their servers, they hold the encryption keys. This means that the provider has all the access to your data at will. What distinguishes Tutanota is its privacy-first approach. This means that it has no access to your data, and it is one of the most discrete email communication services. It allows using encrypted and safe emails intuitively, just like you would be using a common one.
Tutanota comes with a light & beautiful GUI, dark theme included, with instant push notifications, auto-sync, full-text search, swipe gestures, and more. Plus, it adds extra features that are useful on a day-to-day basis like calendars. It is able to deliver a full-fledged service for free. There are three private plans available, ranging from a free plan to a Teams plan costing €4 ($4.72) per user per month on an annual basis. Business plans start at €2 ($2.36) per user per month for the Premium plan, €5 ($5.90) per user per month for the Teams plan, and €7 ($8.27) per user per month for the Pro plan. All these plans are annual payments; monthly payments are slightly more costly.
In terms of benefits, the key difference between Tutanota’s Business plans is the storage limit. While the Premium plan provides 1GB of storage, the more advanced plans enable users to store up to 10GB of data. Other than this, the top-tier plan enables users to have 20 aliases, while the bottom two enable just five. Furthermore, Tutanota’s Pro plan also includes more options for customization, including logos and designs, and access to the email server from a bespoke company website.
| PROS | CONS |
| Open-source clients & apps | Searching encrypted messages can hog disk space |
| No-logs policy | Expensive extra storage |
| Incredibly secure | |
| Free tier has no message limits | |
The innovative full-text search feature lets you easily search your mailbox | |
Automatically encrypt subject, content, and attachments | |
| 1 GB of free storage | |
| Create custom domain email addresses |
Price: Free (limited to 500 MB of storage and 150 messages per day). Upgrade to the Plus plan for 5 GB of storage, 1000 messages per day, and a custom email domain. Business plans are also available for an additional cost.
Platforms: Android, iOS, Web
Started in 2013 by CERN scientists in privacy-friendly Switzerland, ProtonMail became arguably the most popular and the best secure email provider. It focuses on privacy above all else. You can sign up anonymously, there's no logging of IP addresses, and all your emails are end-to-end encrypted, which means there's no way ProtonMail (or anyone else) can read their contents. Also, address verification (which allows you to be sure you are securely communicating with the right person) and full support for PGP email encryption is available.
With data centers located in a nuclear bunker under 1,000 meters of granite, ProtonMail is just as dedicated to hardware-level security as it is to software-level. Each server within ProtonMail’s datacenter consists of fully encrypted hard disks with multiple password layers. ProtonMail doesn’t have a desktop app and uses a web-based client that works on all popular browsers. When it comes to mobile, you can download apps for both Android and iOS.
ProtonMail offers a free version but it allows you only 500 MB of storage and 150 messages per day. In addition, customer support will be limited. The Plus plan of ProtonMail allows you 5 GB of storage and gives 5 email aliases together with your own domain support, among other things. In the meantime, the $24/month Visionary plan comes with 20 GB, 50 email aliases, multi-user support, and ProtonVPN. Chances are it will include the upcoming ProtonDrive storage solution as well.
| PROS | CONS |
| Open-source | Expensive to upgrade 、plan |
| Complete End-to-End Encryption | Limited cloud storage space |
| Tight privacy features | |
| CSV contact import | |
| Self-destruct message functionality | |
| Over 20 account languages | |
| Zero-Access Construction | |
Diversified features like an autoresponder, email filters, and multi-user support with paid plans |
Gmail vs. Outlook vs. Yahoo vs. Tutanotal vs. ProtonMail: Detailed Comparison & Verdict
The following form shows the main differences between Gmail, Outlook, Yahoo, Tutanotal, and ProtonMail, particularly in regard to security, privacy, and features.
| Gmail | Outlook | Yahoo | Tutanotal | ProtonMail | |
| Encryption | |||||
| Encrypted transmission (TLS) | Yes | Yes | Yes | Yes | Yes |
| End-to-end encrypted email storage | No | No | No | Yes | Yes |
| End-to-end encryption of all internal emails | No | No | No | Yes | Yes |
| Easy end-to-end encryption to external recipients | No | No | No | Yes | Yes |
| End-to-end encrypted storage of all contact details | No | No | No | Yes | No |
| Encrypted email subject lines | No | No | No | Yes | No |
| Security | |||||
| TOTP for second factor authentication | Yes | Yes | No | Yes | Yes |
| U2F for second factor authentication | Yes | Yes | No | Yes | No |
| No third party captcha | Yes | No | No | Yes | No |
| No-log policy | No | No | No | Yes | Yes |
| GDPR-compliant | No | No | No | Yes | Yes |
| Servers in Europe | No | No | No | Yes | Yes |
| Business Features | |||||
| Custom domains | Yes | Yes | No | Yes | Yes |
| Alias addresses | Yes | Yes | Yes | Yes | Yes |
| Inbox rules | Yes | Yes | Yes | Yes | Yes |
| Whitelabel customizations | Yes | Yes | No | Yes | No |
| Unlimited domains | Yes | Yes | No | Yes | No |
| Encrypted contact form | No | No | No | Yes | No |
| Features in Basic Paid Account | |||||
| Catch-all | Yes | Yes | No | Yes | No |
| Multi-user support | Yes | Yes | No | Yes | No |
| Encrypted calendar | No | No | No | Yes | No |
| Usability | |||||
| Server IMAP support | Yes | Yes | Yes | No | No |
| Zero-knowledge full-text search | No | No | No | Yes | No |
| Access on any device | Yes | Yes | Yes | Yes | Yes |
| Self-destructing emails | Yes | No | No | No | Yes |
| Conversation view | Yes | Yes | Yes | No | Yes |
| Group send feature | Yes | Yes | Yes | No | Yes |
| Support of third-party clients via installable bridge | No | No | No | No | Yes |
| Own desktop clients | No | No | No | Yes | No |
| Open Source Clients (web, mobile apps, desktop clients) | No | No | No | Yes | No |
| Fair & Easy | |||||
| Free subscription | Yes | Yes | Yes | Yes | Yes |
| Ad-free | No | No | No | Yes | Yes |
| Low starting price | No | No | No | Yes | No |
| Eco-friendly | No | No | No | Yes | No |
| Special offer for NPOs | Yes | Yes | No | Yes | No |
In fact, Tutanota, Protonmail, Gmail, Outlook & Yahoo are all very good email services used by millions of people around the world. They all have their own unique advantage. So which one should you register may depend on your demands.
For users who are concerned with security, ProtonMail and Tutanotal are worth checking out, especially if you have intellectual property to protect that could be sink-or-swim for your company.
Yahoo mail provides easy switching between image attachments and text attachments. It is more suitable for creatives and anyone who sends and receives attachments frequently via email.
Compared toTutanota, Protonmail, and YahooMail, Gmail and Outlook (formerly Hotmail) are more fully functional and versatile. They are popular choices for business and university use.
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